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Wedding Video Delivery Checklist

Never miss a step when delivering wedding films. This checklist covers everything from final export settings to the thank-you note.

What's Inside

Pre-Delivery Preparation

Review contracted deliverables, verify names and dates, confirm export settings

Video Deliverables Specs

Feature film, highlight, social media cuts, and raw footage — resolution, codec, frame rate, audio

Delivery Methods

Online gallery setup (OurStoria), physical USB delivery, download permissions, password protection

Client Communication

Delivery email template, viewing instructions, social sharing permissions, testimonial request

Post-Delivery & Quality Review

File naming conventions, final quality checks, archive steps, 1-year anniversary follow-up

Preview

Contents:

  1. Pre-Delivery Preparation
  2. Video Deliverables
  3. Photo Deliverables
  4. Delivery Method
  5. Client Communication
  6. Post-Delivery
  7. File Naming Convention
  8. Quality Checklist (Final Review)

Feature Film (Full Edit)

  • Duration: as contracted (typically 20–60 min)
  • Resolution: 4K (3840×2160) or 1080p (1920×1080)
  • Codec: H.264 or H.265
  • Frame rate: 24fps / 25fps / 30fps (as shot)
  • Audio: AAC stereo, normalized to -14 LUFS

Quality Checklist (Final Review)

  • No black frames at the beginning or end of any video
  • Audio levels are consistent throughout
  • No watermarks left from trial software
The complete checklist is a 4-page PDF with 57 items: from the final export to the anniversary reminder. Enter your email to download.

Why Every Videographer Needs a Delivery Checklist

A consistent delivery process is what separates hobbyists from professionals. When you deliver the same way every time — with proper file naming, correct export settings, and a personal touch — clients notice the difference.

This checklist was designed for wedding videographers who want to ensure nothing falls through the cracks. From the moment you finish your edit to the 1-year anniversary follow-up, every step is covered.

Wedding Video Delivery: Step by Step

The standard for professional wedding video delivery has shifted dramatically. Here's what the industry looks like in 2026:

  • Online galleries (recommended): Branded, password-protected pages where clients stream in 4K and download original-quality files. No expiring links, uploads up to 50 GB per file. This is how top-tier studios deliver.
  • Cloud storage links: Google Drive and Dropbox work for internal transfers but lack branding, streaming, and analytics for client-facing delivery.
  • File transfer services: WeTransfer and similar tools send files, but free links expire in 3 days. Not suitable for permanent delivery.
  • Physical USB: Still popular as a luxury add-on, especially in a custom box with printed materials. Premium packaging costs $15–40 per unit but adds $200–500 to your package price.

The Delivery Experience Matters

How you deliver a wedding film shapes how the couple remembers you. A Dropbox folder link says "here are your files." A branded gallery with their names, wedding date, and your logo says "this was crafted for you." The second one generates referrals. The first one gets forgotten.

With OurStoria, you upload your export, customize the gallery, set a password, and send the link. The couple streams in 4K on any device, downloads originals, and shares with family — all under your brand. Plans start with a free 7-day Pro Trial, then Essential Plan at $19.99/month.

Post-Delivery Follow-Up

The delivery isn't the end of the relationship. Schedule follow-ups at 1 week (ensure they received and watched), 1 month (request testimonial/review), and 1 year (anniversary greeting). These touchpoints generate more referrals than any marketing spend. OurStoria's built-in CRM tracks wedding dates and sends anniversary reminders automatically.

For the reasoning behind each step, plus five ready-to-use delivery emails, read our article on how to deliver wedding video to clients. If you're still choosing a delivery method, see the best way to send a wedding video.

Frequently Asked Questions

What should I check before sending the film to the couple?

Ensure all contractual terms have been met, the sound is synchronized, the color is consistent, there are no typos in the credits, the couple's names and date are spelled correctly, the export meets the agreed-upon parameters, and the files are clearly and consistently named.

What settings should I use to export a wedding film?

4K (3840×2160) or 1080p, H.264 or H.265 codec, frame rate as when filmed (24, 25, or 30), AAC stereo audio normalized to -14 LUFS.

How should I name the files for the client?

Use a standard format: LastName_FirstName_WeddingDate_Deliverable.ext, for example, Smith_John_2026-06-15_FeatureFilm.mp4.

What should I write to the couple when sending?

An email with a link to the gallery and instructions on how to view, download, and share. The password should be in a separate message. Specify the gallery's expiration date, if any, remind them of the social media publishing rules, and add a personal thank you.

What should I do after the film is delivered?

Ask for a review (Google, WeddingWire, The Knot) and permission to show clips in your portfolio, archive the project, update your CRM, set a reminder for the anniversary in a year, and mark the invoice as completed. Follow-up email templates are in our article on how to deliver a wedding video to a client.