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Client Delivery Checklist

Never miss a step when delivering wedding films. This checklist covers everything from final export settings to the thank-you note.

What's Inside

Pre-Delivery Preparation

Review contracted deliverables, verify names and dates, confirm export settings

Video Deliverables Specs

Feature film, highlight, social media cuts, and raw footage — resolution, codec, frame rate, audio

Delivery Methods

Online gallery setup (OurStoria), physical USB delivery, download permissions, password protection

Client Communication

Delivery email template, viewing instructions, social sharing permissions, testimonial request

Post-Delivery & Quality Review

File naming conventions, final quality checks, archive steps, 1-year anniversary follow-up

Preview

Video Deliverables Checklist:

  • Feature Film — 4K (3840x2160), H.264, 24fps, AAC audio normalized to -14 LUFS
  • Highlight Film — 3-8 minutes, optimized for web sharing
  • Social Media Cuts — Instagram Reel (9:16, 1080x1920, 30-90s)
  • All files exported with -movflags +faststart

File Naming Convention:

LastName_FirstName_WeddingDate_Deliverable.ext

...and 40+ more items in the full checklist

Why Every Videographer Needs a Delivery Checklist

A consistent delivery process is what separates hobbyists from professionals. When you deliver the same way every time — with proper file naming, correct export settings, and a personal touch — clients notice the difference.

This checklist was designed for wedding videographers who want to ensure nothing falls through the cracks. From the moment you finish your edit to the 1-year anniversary follow-up, every step is covered.

How to Deliver Wedding Videos to Clients in 2026

The standard for professional wedding video delivery has shifted dramatically. Here's what the industry looks like in 2026:

  • Online galleries (recommended): Branded, password-protected pages where clients stream in 4K and download original-quality files. No expiring links, no file size limits. This is how top-tier studios deliver.
  • Cloud storage links: Google Drive and Dropbox work for internal transfers but lack branding, streaming, and analytics for client-facing delivery.
  • File transfer services: WeTransfer and similar tools send files, but links expire within 7–30 days. Not suitable for permanent delivery.
  • Physical USB: Still popular as a luxury add-on, especially in a custom box with printed materials. Premium packaging costs $15–40 per unit but adds $200–500 to your package price.

The Delivery Experience Matters

How you deliver a wedding film shapes how the couple remembers you. A Dropbox folder link says "here are your files." A branded gallery with their names, wedding date, and your logo says "this was crafted for you." The second one generates referrals. The first one gets forgotten.

With OurStoria, you upload your export, customize the gallery, set a password, and send the link. The couple streams in 4K on any device, downloads originals, and shares with family — all under your brand. Plans start at $14.99/month.

Post-Delivery Follow-Up

The delivery isn't the end of the relationship. Schedule follow-ups at 1 week (ensure they received and watched), 1 month (request testimonial/review), and 1 year (anniversary greeting). These touchpoints generate more referrals than any marketing spend. OurStoria's built-in CRM tracks wedding dates and sends anniversary reminders automatically.

For a complete guide on all delivery methods, read our article on how to deliver wedding video to clients.