Resources

Free Tools & Resources for Wedding Videographers

Calculators, templates, checklists, and guides to help you plan shoots, price your services, and deliver films professionally.

Free Tools

Video File Size Calculator

Estimate file sizes by resolution, bitrate, duration, and codec. Plan your storage before you shoot.

Open Calculator

Free Resources — Download with Email

Wedding Video Delivery Checklist

Step-by-step checklist covering video exports, file naming, gallery setup, and post-delivery follow-ups.

Wedding Shot List

145 shots for photo and video, organized by wedding phase — getting ready, details, ceremony, portraits, family photos, reception, drone, and audio.

Social Media Video Sizes

Resolution, bitrate, and codec specs for Instagram Reels, TikTok, YouTube Shorts, and every major platform.

3-2-1 Backup Strategy for Wedding Films

3-2-1 rule, NAS setup, cloud storage comparison, file organization, and disaster recovery for videographers.

Wedding Day Timeline Template

Eleven wedding day timelines — by wedding style and by ceremony time (2–5 PM, with and without a first look) — plus a hair & makeup planner and a coordinator checklist.

Wedding Videography Contract Template

Professional service agreement with clauses for payment, cancellation, copyright, model release, overtime, and force majeure.

Photography Contract Template

Photo shoot contract with payment, cancellation, copyright and print release, delivery deadlines, and an addendum for photo + video coverage.

Wedding Videography Pricing Guide

Cost calculation framework, three-tier package structuring, add-on pricing, objection handling scripts, and market rate data.

Videography Proposal Template

A client-ready proposal to replace your price sheet. Cover page, personal note, three packages, add-ons, payment schedule, and next-steps roadmap.

Premium Resources

Videography Business Plan Template

A 3-year strategic plan template — market analysis, revenue projections, break-even analysis, marketing funnels, hiring roadmap, and KPIs.

Client Welcome Packet Template

What you send couples after contract signing — welcome letter, month-by-month roadmap, 68-question questionnaire, day-of timeline, vendor contacts, FAQ.

View Welcome Pack

Gallery Branding Starter Kit

Five color palettes, font pairings, logo prep, welcome scripts, anniversary email templates, and a 30-day post-delivery engagement plan.

Why We Built These Resources

Running a wedding videography business involves much more than shooting and editing. You need contracts, pricing strategies, delivery workflows, and backup systems — all before you touch a camera.

We created these free tools and templates so you can spend less time on admin and more time creating beautiful films. Whether you're booking your first wedding or scaling to 50+ events per year, these resources are designed to help at every stage.

All resources are created specifically for wedding videographers by the team behind OurStoria — the premium video delivery platform built for professionals like you.