Eleven ready-made wedding day schedules: by wedding style and ceremony start time—with or without a first look. Fill in the schedule and send it to the couple, coordinator, and photo/video team.
Three wedding style schedules: traditional all-day (about 14 hours), intimate (about 8 hours), and destination wedding (about 10 hours).
Eight schedules for the ceremony start times - 2, 3, 4 and 5 pm, each in two versions: with and without a first look.
A hair and makeup schedule for every person, along with rules that keep the day on track from the very morning.
A blank template for your schedule: time, event, duration, notes for photos and videos.
11 items to agree on with the wedding coordinator before the wedding: ceremony time, first look, speeches, send-off, sunset.
Contents:
Template 9: 4 PM Ceremony — No First Look
| Time | Event | Duration | Photo & Video Notes |
|---|---|---|---|
| 4:00 PM | Ceremony | 30 min | Processional, vows, rings, kiss |
| 4:30 PM | Family photos | 20 min | Right after the recessional — announce it at the ceremony |
| 4:50 PM | Full wedding party photos | 15 min | |
| 5:05 PM | Couple portraits | 40 min | During cocktail hour |
| 5:45 PM | Grand entrance + first dance | 15 min | Two angles minimum |
A wedding day schedule is a single table that everyone—the couple, the coordinator, the photographer, and the videographer—uses. Each of our templates has four columns: time, event, duration, and notes for photos and videos—where to position the cameras, when to check the sound, and what to shoot. Print a copy for each vendor and keep one in your gear bag.
The template includes 11 ready-made examples. Three are based on wedding style: traditional all-day, intimate, and destination. The other eight are tailored to ceremony start times: 2, 3, 4, and 5 PM. Each time is available in two options. With a first look, portraits of the couple, wedding party, and family are taken before the ceremony, so the couple can join their cocktail hour. Without a first look, all portraits are taken during cocktail hour immediately after the ceremony. Step-by-step schedules with tips for each start time: 3pm ceremony, 4pm ceremony, 5pm ceremony.
The template comes in two formats: a printable PDF and an editable Word document. Change times, delete unnecessary lines, and add your own events. If none of the examples suit you, use the blank template at the end of the file and create your schedule from scratch.
A well-planned timeline is the difference between a relaxed wedding day and a chaotic one. As a videographer, you need to know exactly when key moments happen — first look, ceremony, golden hour portraits, speeches — so you're always in position.
These templates are designed from a videographer's perspective, with notes about audio setup, camera positioning, and coordination with the photographer at each stage.
The reception is where most of the emotional highlights happen — and where timing matters most for videographers. Here's the standard wedding reception order of events that our templates follow:
Most receptions run 4-5 hours. Build a 10-minute buffer between each event — couples rarely stay on schedule, and you'll need time to reposition.
A wedding reception itinerary breaks down each event into specific time slots. Use this as a baseline, then adjust to the couple's priorities:
Beyond the timeline itself, use this planning checklist to prepare for every wedding:
When the day is done and the edit is complete, deliver the final film through a branded video gallery where couples can stream in 4K and download originals — uploads up to 50 GB per file, no expired links.
Start with the template closest to your wedding style, then adjust times based on the venue and couple's preferences. Build in 15-minute buffers between major events — weddings always run late. And always plan couple portraits around golden hour for the best light.
Pair this timeline with our Wedding Video Shot List for complete day-of coverage planning, or use our Delivery Checklist to streamline your post-wedding workflow.
The template is free: enter your email address, and the download links for the PDF and Word file appear right away. It includes 11 schedules, a hair and makeup planner, a blank template, and a checklist for the coordinator.
Work backward from the moment the bride puts on her dress and allow a 30-minute buffer. The templates show hair and makeup already underway at 9:00 AM for a 2:00 PM ceremony with a first look, and at 12:30 PM for a 5:00 PM ceremony without a first look. Ask your stylists for the exact time for each person and fill it into the planner.
With a first look, all portraits are taken before the ceremony, and the couple spends cocktail hour with their guests. Without a first look, portraits take up cocktail hour. If the wedding is in late fall or winter and the sun sets before 5:00 PM, the first look is the only daylight for portraits with a 5:00 PM ceremony.
The templates call for 40 minutes. The minimum you should ask your coordinator for is 30 minutes. An additional 20 minutes should be allowed at sunset, if the time of year allows.
With a first look – before the ceremony, 20 minutes. Without a first look – right after the recessional: ask the officiant to announce at the ceremony that the family should stay, and have a printed list of groups.
About an hour and a half before the bride puts on her dress: first, the details – dress, rings, shoes, invitation – then the finishing touches and getting ready. In the templates, arrival ranges from 10:00 AM for a 2 PM ceremony with a first look to 1:30 PM for a 5 PM ceremony without a first look.
Yes. In addition to the printable PDF, the package includes a Word file for editing and a blank template for your own schedule.